How to Embed Fonts in Indesign?

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There are likely several fonts loaded on your computer, such as the Helvetica typeface or ornamental cursive fonts for various occasions.

Also, with applications like Word or PowerPoint, you’ve probably run across the following issue: Spending time and effort on a well-designed paper will pay off in the end.

However, when you share the document, for example to a coworker, the typefaces have been automatically swapped, making the page seem completely different. In art documents where typefaces are not incorporated, the same problem may occur.

When designing artwork, you typically choose a font, place the text inside this font, and then export the completed product as a PDF. It’s possible that a print shop won’t have the same typefaces as you had when you sent your artwork as a PDF. You can learn more on how to embed fonts in Indesign, later. A mistake in printing may occur as a consequence of this.

When fonts are embedded, what happens?

To put it another way, embedding fonts guarantees that the PDF file has all of the font information. As a result, the print shop’s computer has access to that font while the page is open. In order to show all typefaces accurately, including your artwork increases the file size by a little amount.

Only if the font provider allows it may a font be embedded. Licensing information is often included as a text file with downloaded web fonts. There is so much more on how to embed fonts in Indesign, later.

As long as the vendor allows this under their license terms, InDesign will incorporate all fonts whenever exporting the file. Go out to Advanced tab inside the Export window in InDesign if you want to ensure that almost all fonts are also included.

As can be seen, only typefaces with suitable permission bits have been embedded in this window. To put it another way, when exporting a file, all characters from the typeface used will be included.

Perform an emboss-font check

Adobe will replace standard fonts if the fonts also weren’t exported properly. Some examples are obvious, while others aren’t. Adobe Acrobat’s font export settings may be reviewed to ensure that all requested fonts have indeed been exported appropriately. Using the right-click menu, pick Document properties inside the menu bar. You can learn more on how to embed fonts in Indesign, later.

The export settings may be seen in a new window with many tabs. Each typeface in your document is listed under the Fonts tab.

The following information, immediately below the typeface, is crucial:

Ø In this case, the name of the typeface is integrated.

Ø Embedded font name: This font is embedded in part.

Ø There is no embedding of the font name.

Fully embedded fonts include every character in the whole character set, while partly embedded fonts only include those characters that are genuinely used in the PDF document itself. The print shop can also handle artwork PDF files that have integrated fonts. One font was utilized for the header, while the other was used in the body text in our sample.

Creating outlines from typefaces

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If you can’t incorporate a typeface or if it displays wrongly in the PDF, you must transform the font to outlines.

The inventor of a font type may not have followed typographic standards precisely, which might lead to display issues in the PDF. The typeface is attractive, however it is unable to be processed appropriately.

In most circumstances, programs like Adobe Acrobat attempt to fix or recalculate these inaccuracies, which just makes the issue worse. This results in the appearance of tiny pixel mistakes or missing components in extremely cursive typefaces. To see if this is the case, consult the PDF. Just use magnifying glass or CTRL & +/- shortcuts to zoom in on the header for this. You can learn more on how to embed fonts in Indesign, later. Have been using a high zoom quality to look for typeface mistakes.

Check all other text sections for the same issue as well.

InDesign’s type-to-outline conversion eliminates the risk of display or embedding issues. Because Adobe Acrobat doesn’t have to identify the existing typeface, the coloured outline is all that is shown.

In InDesign, choose the text frame you want to convert to outlines and select Create outlines.

Text quality will be degraded when it is converted to outlines, and outlines will seem thicker. This is particularly true for delicate typefaces and tiny point sizes. As a result of the font’s conversion to vector format, something has occurred. But you won’t be able to alter it anymore, so you may move and resize the text without losing quality. This is why it’s important that you convert type to outlines as a last step in your process. It is important that the typeface be correctly represented in the PDF after exporting the art.

Summary: InDesign’s proper process

You can learn more on how to embed fonts in Indesign, later. When using InDesign to create your artwork, be sure to follow these three procedures to avoid any unpleasant surprises:

Ø InDesign project creation is the first step.

When printing, you may choose whatever font and point style you like for your text on your project. Exporting standard typefaces like Arial, Helvetica and Futura is always a breeze. Fonts obtained from the internet should be checked to see if the export has indeed been successful before utilizing them in a document

Ø Exporting from InDesign is the second step.

Select File > Export to export your completed print job. “Only fonts with proper authorization bits will be embedded” is shown in the Advanced tab of the export window. This implies that when the document is exported, all of the characters and typefaces will be preserved.

Ø 3rd Step: Verify the Printed Artwork PDF

If there are any display issues in the PDF, look through the text randomly. Verify the font details in the export options as well:

An InDesign document should be rendered to outline if a typeface is not embedded.

Font embedding in InDesign?

Yes, I use InDesign to create my prints. Save the document as a PDF with the fonts embedded. Printing your design couldn’t be easier with these quick and easy steps!

In ‘File’, choose ‘Adobe PDF Presets’ from the drop-down menu. Select ‘PDF/X-1a;2001’ from the drop-down menu that appears.

Select a file name and select a location on your computer to store your file. Save your work by clicking the ‘Save’ button.

This preset ensures that the export parameters are set appropriately for printing in high quality. You may export your file as just a PDF containing embedded typefaces by clicking the “Export” button.

The easiest way to deal with fonts and text is to embed them in Photoshop or Illustrator. PDFs with integrated fonts may be created with both the graphic editors Photoshop & Illustrator as well. However, there are a few considerations to keep in mind in this situation.


Pixel-based graphics application Photoshop is used to create images. It has restricted font embedding capabilities.

Fonts may be embedded in Photoshop in two ways: Text may be rasterized or positioned to maintain the text layer. You could no longer add graphical effects to the text or alter its characters if you choose this option.

As a general rule, we suggest going with Option 1. Whenever you export a document with a textual information layer, Photoshop will automatically include the typefaces in the PDF output. You would no more be able to alter the font as a text layer if you rasterize the text instead of vectorizing it. When you save your project as a PDF, no fonts are saved with it. In the PDF, zooming in reveals this. The outlines of the typeface show the rasterization (jagged edges). The font size and the document’s resolution both have an impact on how noticeable the jagged effect is. When zooming in on a page at 300 dpi resolution and using a higher zoom factor, this impact is only evident.

Using the File > Save As menu option and selecting Photoshop PDF, you may save the file as a PDF. There are fewer export possibilities in Photoshop than there are in InDesign or Illustrator.


Illustrator is more suited to exporting PDFs since it is a vector-based graphics application. When you place text in your project, Illustrator treats it as a text layer and includes it in the exported type. InDesign’s saving method is exactly the same. Using Illustrator, you can also turn text into outlines. Only if they are unable to incorporate the font type, for example, because of license constraints, should you do this step. Select Object > Transform on the text you want to change. The text is shown as outlines rather than a frame. If indeed the blue text border surrounding the whole text is gone and each letter is highlighted, the procedure has been completed. Editing has been disabled for the time being.

Choose File > Save from the and select PDF from the drop-down menu to save the file as a PDF. InDesign’s Advanced panel appears in the export window, which is exactly the same as its equivalent in InDesign. When exporting the document, you may check to see whether the text is indeed embedded in the PDF.